Finance & Administration Officer Job in Kenya

Job Vacancy:  Finance & Administration Officer  (NGO)

Role Purpose:  Reporting to the Finance and Administration Manager, this role is responsible for the accurate execution of various financial processes and administration.

Key Responsibilities

·          Prepare monthly and annual financial reports for based on the accounting records, maintained by the organization;

·          Assist in budget preparation, monitoring and signals discrepancies and deviations;

·          Support improvement of administrative processes and ensure follow up on administrative issues;

·          Follow up suppliers for invoices for recurrent payments and company drivers. Code the invoices and follow up on any arising questions;

·          Review and update the accounts receivable, prepayments and accounts payable accounts monthly;

·          Participate in audit process by preparing schedules and providing auditors with required documents;

·          Prepare monthly bank reconciliations and liaison with banks;

·          Prepare petty cash returns and replenishment request, and reconcile monthly to the ledger;

·          Review staff travel expense surrender and credit card returns and forward for approval;

·          Update the Fixed Assets register quarterly;

·          Prepare monthly VAT and withholding tax returns for review by F&A Manager and subsequent upload into iTAX;

·          Liaising on a quarterly basis with tax consultants;

·          Advise on adequacy of records for preparation of annual accounts and make recommendations for improvements which they consider necessary;

·          Take due care that the accounts are prepared according to the generally accepted accounting principles and international financial reporting standards;

·          Sort and file vouchers;

·          Keep track of suppliers contracts / office procurement ;

·          Contribute to interregional engagement and collaboration by actively supporting our client as a Learning Organisation, by sharing knowledge, sharing experiences with the organisation and fostering own development ;

·          Show commitment to living our client’s values and to transparency and open exchange, generating trust among colleagues; and

·          Any other duties that may be assigned from time to time.


·          Bachelors degree in a business related field;

·          Must be a CPA finalist;

·          At least 5 years’ experience in a comparable role (Finance, in combination with HR assistant responsibilities, facility management, or other admin tasks);

·          Experience in international and highly professional NGO;

·          High level of accuracy and proactivity to ensure high standards are met;

·          Ability to self-manage, organise and plan effectively;

·          Fluency in English (C1/2); and

·          Solid IT skills (ERP exposure).

How to Apply

If you meet the above criteria, send your updated CV (Only) to [email protected] by 14th December 2020.

Clearly indicate the job title.

Remember to quote your expected salary in your CV.

**Only shortlisted candidates shall be contacted one week**

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