Administration Jobs In Kenya.
Description
Are you an “I’ll be back” (Schwarzenegger’s voice) kind of person who strives for Terminator-level focus and resilience in everything you do? Do you have the eagle-eyed attention to detail of a CSI detective? We need an Office Manager who can harness their superhuman organizational skills to ensure our office runs like a well-oiled machine of the future. Join our team, and be part of creating positive social and economic change and contributing to a better world, rather than being hell-bent on destroying all of humanity. Let’s work together to keep the office both productive and fun!
Key Responsibilities
- Delegate work to staff and manage their workload and output.
- Supervise staff interactions and address their queries on office management issues.
- Leading employee orientation and training programs.
- Ensure peak operations for the organization and implement preventive measures for potential issues.
- Manage the productivity of a multi-location team.
- Implement policies and procedures, measure outcomes against standards, and improve operational flow.
- Use a range of software, including email, spreadsheets, and databases, to ensure the efficient running of the office.
- Manage online and paper filing systems.
- Develop and implement new administrative systems, such as record management.
- Checking and maintaining office supply inventory, identifying needs, acquiring supplies, and managing vendor relationships.
- Compose a variety of documents such as meeting minutes, timesheets, narratives, etc.
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
- Undertake additional tasks that support the management’s ability to effectively lead the organization, as required.
Essential Skills and Attributes
- Proficient in using computer applications and software, such as Microsoft Office, and able to learn new technologies quickly.
- Proficient in project management tools such as Click-Up, Asana, etc.
- Working knowledge of human resources rules and regulations, as well as labor laws
- Detail-oriented to ensure accuracy in tasks such as record-keeping.
- Excellent organizational skills to manage multiple tasks and prioritize effectively.
- Strong communication skills, both written and verbal, to communicate with employees and external parties.
- Experience in developing internal systems.
- Time management skills to ensure productivity and efficient use of time.
- Strong interpersonal skills to work well with different personalities and establish positive relationships with clients and suppliers.
How to Apply
Please send your CV and cover letter to opportunities@chambersfederation.com and include the position title you’re applying to as the email subject. Please note, there will be a Skills Assessment Test for this position. Submit your applications by Friday, 3 rd March 2023.
We welcome applications from a diverse pool of candidates, including seasoned professionals, recent graduates, and all persons with untapped potential and a passion for growth. Female candidates are highly encouraged to apply.
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