- Company: University of Embu
- Location: Kenya
- State: Nairobi
- Job type: Full-Time
- Job category: - Administrative/Secretarial Jobs in KenyaUniversity of Embu Jobs in Kenya
Job Description
The University of Embu (UoEm) was established as a Constituent College of the University of Nairobi via a Legal Notice No. 65 of 17th June, 2011 by His Excellency the President. EUC is the successor of the former Embu Agricultural Staff Training (EAST) College which started in 1947 as an agricultural training school and was later renamed Embu Institute of Agriculture in 1968. In 1990, it was upgraded to be Embu Agricultural Staff Training (EAST) College whose mandate was to develop and implement short management and technical courses, and offer research and consultancy services to enhance performance in the agricultural sector.
UOEM/AA/02/2023
Job Qualifications and Experience
- Minimum KCSE Mean Grade – C+ (plus) and a Bachelor’s Degree in any field from a recognized university.
- Be Computer literate with excellent IT skills, including a working knowledge of presentation software packages.
- Ability to deal with sensitive information with utmost confidentiality.
- Excellent interpersonal, communication and language skills (written and oral).
- Pro-active, versatile and highly organized with ability to plan own work and work independently with minimal supervision and as part of a team.
- Excellent problem-solving skills, attention to detail and high level of accuracy.
- Willingness to go the extra mile.
- Those with additional qualifications in management-related areas will have an added advantage.
Responsibilities
The position holder will be expected to provide high level, confidential and professional support to the Vice-Chancellor specifically by;
- Maintaining a daily, up-to-date schedule of Vice-Chancellor’s commitments by regularly updating the Vice-Chancellor’s diary in consultation with the Vice-Chancellor and relevant offices/persons in the University.
- Scheduling and managing appointments and meetings in consultation with the Vice-Chancellor
- Preparing briefs, reports, presentations and other necessary information for meeting attendance reports.
- Drafting and proofreading office correspondence and other required documentation as advised from time to time.
- Conducting background information/sourcing for information for the Vice-Chancellor’s projects or specific assignments.
- Informing the Vice-Chancellor of impending internal and external work deadlines
- Providing secretariat and logistical support for select University meetings and University committees from time to time as required.
- Preparing comprehensive information folders containing relevant documents, speeches and presentations for each meeting the Vice-Chancellor is expected to attend.
- Making comprehensive logistical arrangements for the Vice-Chancellor’s travel.
- Monitoring, reading and maintaining up to date responses to designated official emails in the Vice
- Chancellor’s Office.
- Processing facilitation and logistical arrangements for staff appointed by the Vice-Chancellor to represent the University in various functions, as applicable.
- Perform any other duties as may be assigned from time to time.
