Office Assistant Job February 2019

Our client, a leading law firm in Mombasa is looking to recruit for  an Office Assistant .

Profile Introduction

Role Summary

  • Offering personalized assistance to the Advocates in execution of their assignment and service to our clients.

Qualifications

  • A bachelor’s degree in any field.
  • Previous experience in a law firm.
  • Motorcycle riding skills.
  • Computer Literate

Responsibilities

  • Maintaining a clean working environment and ensuring tidiness at all times.
  • Facilitating prompt payment of bills for utilities (water, electricity, telephone) on receipt of the same from the staff members.
  • Recording and allocation of incoming correspondence.
  • Ensuring that incoming mails are scanned, saved in the systems folder, neatly filed in the physical file and thereafter handed over to the concerned staff members without delay.
  • Receiving and Recording of Mombasa Mail prior to handing over to the Riders.
  • Opening and ensuring all files are opened in the system’s folder and master register as appropriate.
  • Ensuring all new instructions together with the enclosed documents are scanned and saved in the systems folder.
  • Ensuring all the final documents are scanned and saved in the system’s folder before dispatching the same to the Client.
  • Ensuring the documents are dispatched to the Associates upon execution in a timely manner and copies retained in our physical file at all times.
  • Ensuring the instructions given on any correspondence are passed to the intended team member and acted upon within 12 hours.
  • Ensuring nil delay or negligence in file bring ups and ensuring all bring up files are passed on to the intended team member by 9 o’clock daily.
  • Maintaining a neat and up to date information record and filing systems.
  • Ensuring you attend to all the trainings undertaken by the firm well prepared and execute the assignments given in a timely manner.

Competencies

  • Good communication skills
  • Friendly and customer focused
  • Pleasant personality.
  • Teamwork

How to Apply

If you are qualified and up to the challenge send your Resume and Cover Letter to vacancies@stratostaff.co.ke  by 15 th February 2019 . Please note that only qualified candidates will be contacted.

Stratostaff is an Equal Opportunity Employer

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