Heifer International is an equal opportunity employer. All
qualified applicants will receive consideration for employment without regard
to race, religion, color, national origin, gender, gender identify, sexual
orientation, age, status as a protected veteran, among other things, or status
as a qualified individual with disability.
The Project Accountant reports to the Project Manager and is
primarily responsible for all the accounting, financial management, budget and
reporting functions for the Hatching Hope Project (HHK). The Project Accountant
plays a significant role in strengthening of core global systems by ensuring
proper accounting, maintaining systems of accountability, processing of
accounting information, internal and external financial reporting, cash and
bank account maintenance and other financial tasks, tracking Catalytic leverage
Funds (CaLF) for the project as assigned by the Project Manager.
The Project Accountant supports the Project Manager and the
Director of Programmes in ensuring compliance with all the HHK and contractual
obligations in procurement, financial reporting, budget management and staff
time allocations for Heifer International and its partners in implementing the
contract agreement. The Project Accountant also prepares the project donor
reports for review by the Project Manager and the Director of Programmes and
Finance Director prior to submission to the donor.
The Project Accountant also supports the project partners
including the producer organizations in financial management through
participating in due diligence processes, capacity building of organizations in
financial management processes and supporting the tracking of their
contributions to ensure the project adequately reports on these to the donor.
Essential Character Traits:
Heifer International Kenya is looking for a self-motivated,
value and result oriented and an individual of high integrity and
accountability to fill the position of the Project Accountant.
RESPONSIBILITIES & DELIVERABLES
Project Financial Management (30%)
Work closely with Project Manager and
the project team s to ensure that project finance and assets are well managed.
Analyse expenses and present
financial reports on monthly basis to the Project Manager and to the Director
of Programme and Finance Director.
Participate in the annual planning
and development of budgets and their monthly review and tracking.
In conjunction with Project team
undertake a monthly analysis of variance and activities and present to the
Project Manager and Director of Programmes.
Assist the Project Manager and
project staff in monthly explanations of variances in line with approved
Review projects and staff payment
request to ensure sound financial management systems of Heifer finance policy
is adhered to on a daily basis.
Collect and Collate Catalytic
leverage funds (CaLF) in conjunction with the Livestock officer and Business
Oversee and ensure proper management
and documentation of project assets in line with laid down Heifer policies.
Processing of Accounting information (30%)
Ensure financial transactions are
input into Agresso system by the 3rd of subsequent month to facilitate timely
internal and external reporting.
Ensures that all the project
financial transactions are input into agresso system by 3rd of the subsequent
month to enable generation of financial reports.
Work closely with the Director of
Finance and the Senior Accountant to ensure books of accounts are closed on
10th of the following month and the project monthly reports are generated.
iMonitor the project petty cash
imprest in line with cash management controls.
Monitoring of Project Budgets ( 20%)
Monthly, quarterly monitoring of
burnt rates against both Heifer and the donor project budgets to ensure
efficient and effective management of all financial activities as planned in
Monitor the HHK project budget on
monthly basis, prepare monthly reports by 10th of the subsequent month.
Hold 12 monthly and 4 quarterly
meetings every year with the Project Manager, Director of Programmes and
Director of Finance to analyse project spending against the forecast budgets
and provide explanations for significant variances.
Undertake 4 quarterly support visits
to project partners review, audit and assess how project funds are utilized and
provide support for capacity building of the partners and give advice on how to
keep books of accounts.
Participate in organizing donor
records, and ensure internal controls are maintained on a daily basis.
Participate in Risk Management (20%)
Ensure that Heifer Financial policies
are adhered to at all times.
Ensure that all payments and
commitment are in line with Heifer policies and properly approved by relevant
Monitor and update the key partner
risks issues as identified in the pre-award assessment and ongoing assessments
and generate quarterly risk reports.
Maintain sound financial management
systems, and provide administration support to project on a daily basis
Ensure that all payments are fully
supported and approved appropriately i.e. field trip reports, LPOs
In cases of suppliers, ensure that
the relevant procurement processes are always adhered to where necessary.
Participate in Implementing global
May perform other job-related duties as assigned by the
Bachelor’s Degree in accounting,
Finance, Business Administration or related field required, plus one (1) year
of experience; or university Diploma in Accounting, Business studies or CPA 1
with 6 years’ experience in a Non-Profit organization. Other job-related
education and experience may be substituted for all or part of these
Practical experience in various
aspects of accounting principles and practices with a good understanding of
Generally Accepted Accounting Principles (GAAP) or International Finance
Reporting Standards (IFRS)
Practical experience and knowledge of
donor financial reporting processes.
Good skills and experience in
financial management reporting.
Good analytical skills and experience
in project budget development and variance analysis.
Excellent communication and
Computer proficient in word
processing, spreadsheets, presentation tools, electronic mail software, and
knowledge of accounting software (e.g, MS Office Suite, Dos, Accounting
packages such as Sun Systems, Pastel, Agresso).
Strong organizations skills and
NB: Essential Job Functions and Physical Demands:
Preparing and presenting documents in
a well-designed and attractive format with superior attention to detail.
Maintaining to the highest level of
professionalism when dealing with donors, project participants, Heifer Kenya
staff, and partner organizations.
Willingness to contribute to Heifer
International principles of transparency and honestly
Proven team and customer and customer
care skills with the ability to train and work cooperatively with a diverse
staff, including field staff in several locations
Constant face-face, telephone and
electronic communication with colleagues, both internal and external
May require constant sitting and
moving; working at a computer for extended periods
Working with sensitive information
and maintaining confidentiality.
Performing multiple tasks with
Willingness to work with a flexible
Willingness to travel both
domestically and internationally
How to Apply:
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