Administrative Assistant Job In Nairobi

Administrative Assistant Jobs, Administration Jobs, Jobs In Nairobi

Our client is  looking for an energetic person to join their team to ensure efficient day to day operations of the organization.

Responsibilities

  • Portray the right image of the company as the first contact between the company and clients and other stakeholders while providing relevant information.
  • Attend promptly to clients visiting the office and meet their needs within stipulated standard level agreement, and turnaround time.
  • Promptly responding to and managing all office telephone calls. This especially includes receiving, screening and transferring calls to relevant staff as well as maintaining a call log.
  • Manage institutional communication – corporate email, telephone system, social media platforms among others under the guidance of the Management
  • Provide administrative support to management and other staff
  • Develop and manage a central filing system for client information and other office information
  • Perform general administrative and clerical office duties including those that may be delegated by your supervisor or management from time to time.
  • Conducting a customer satisfaction survey to ensure the clients are getting best services from the company and maintaining a strong relationship between the clients and the company.
  • Carrying out online market research and customer needs analysis to identify opportunities for product development or modification.
  • Assets management – maintain an updated assets register, insurances, repairs & maintenance
  • Managing internal general meetings and functions – support logistics for organizing staff meetings and taking minutes in staff meetings etc.
  • Prepare quotations, invoices and other documents for clients.
  • Monitoring the staff register, attendance, absenteeism and lateness.

Qualifications

  • Minimum of 2 years work experience in a similar role
  • Must have completed a First Degree or Higher Diploma or equivalent from a reputable institution
  • Knowledgeable with the Quick books software
  • Strong organizational skills and ability to work under pressure, team player
  • Analytical skills, dynamic, decision maker.
  • Attention to details and accuracy in working
  • Capable of working individually as well as in a team
  • Computer savvy in terms of presentation skills and telemarketing
  • Be able to work in a fast paced diverse business environment.
  • Strong interpersonal and supervisory skills;
  • Good oral and written communication skills;
  • Customer service orientation and commercial awareness and passion for relationship building

How to apply

If you meet the above requirements please apply by either uploading or updating your CV Here

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