To manage the facilities functions
of the Kenya Red Cross, PNS support under the supervision of the Head of Supply
Chain, as relates to office and residential accommodation, utilities and processing
of Resident Permits.
facilities function for Kenya Red Cross, PNS Support ensuring cleaning services
for office facilities are undertaken as well as regular inspection for repair
and maintenance of office facilities.
Resident Permits ensuring prompt and high quality service delivery.
all in-coming international staff are well facilitated, and that they return
all equipment, assets and any other property in their possession before they
are signed off.
standardised filing and archiving system for all files relating to work
permits, leases, utilities for ease of management, record keeping, timely
retrieval of documents and reference.
conjunction with IT department, ensure proper maintenance of office equipment
including photocopiers as well as the provision of office consumables.
up-to-date inventory of the moveable assets.
management of telephone lines including direct lines and mobile phones,
monitoring, monthly costs and liaising with senior IT on obtaining reports.
Lease agreements for the houses, by keeping track of expiry dates, renewals,
notice periods, payments, etc.
all utility bills are settled in time and that there are no service interruptions.
Work with the
Head of security to ensure proper custody of office keys and necessary
duplications are being made.
all the PNS procurements by being their Liaison with the procurement unit to
ensure timely requests and deliveries
of the number, frequency and value of services rendered for cost recovery as
well as information sharing.
processing of courier services (DHL/FedEx) and capturing the records for cost
Carry out any
other assignments that may be assigned by line Manager.
Bachelor’s degree in Business
Administration, International Relations, Procurement/Logistics or any relevant
Able to work
in a team and under pressure
of integrity, discretion, and personal conduct
adaptable to changing working conditions
with good judgment and initiative
verbal and written communication skills
High level of
attention to detail
priorities and meet deadlines
work extra hours
5 years or
more experience in administration in any other relevant office support areas
knowledge of customer care
knowledge of finance & accounting
English and Kiswahili. Knowledge of French an asset
How to Apply