E T Temporary – Team Assistant – Protocol at World Bank Group

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  • Company: World Bank Group
  • Location: Kenya
  • State: Nairobi
  • Job type: Full-Time
  • Job category: Agricultural Jobs in Kenya
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Job Description

The World Bank Group is one of the worlds largest sources of funding and knowledge for developing countries. Its five institutions share a commitment to reducing poverty, increasing shared prosperity, and promoting sustainable development.

Duties and Accountabilities
  • Liaising with relevant Ministries, Government Departments and IFC staff members on matters relating to the issuance of Residence /Work Permits and Entry Visa’s to Kenya.
  • Process and follow up with the relevant Ministries on visa requests for staff coming from countries with no Kenya diplomatic representation.
  • Build diplomatic and protocol networks for the IFC with various Government Ministries and Departments.
  • Managing VIP visits including airport clearance while providing logistical support in collaboration with the administrative and security teams.
  • Brief new staff members on visa and immigration requirements.
  • Liaising with HR on matters relating to staff contracts and entitlements.
  • Timely processing of exemption documents including Vehicle registration, Importation, Deregistration and the processing of the ProA, Pro1A, Pro1B, Pro1C, Pro D forms.
  • Timely processing of shipping documentation for duty free importation of Goods.
  • Timely processing of documentation for Value Added Tax Exemptions.
  • Liaising with designated clearing agents to ensure the timely clearance of Bank vehicles, equipment machinery and other assets for the Country office.
  • Processing Diplomatic Identification Cards.
  • Processing Drivers Licenses including renewals.
  • Processing Personal Identification Numbers (PIN) from the Kenya Revenue Authority.
  • Processing Diplomatic License Plates or Civilian License Plates.
  • Processing the staff Notification of Departure.
  • Maintenance of effective management systems for information storage and tracking of documentation submitted to various Government Ministries and Department.
Selection Criteria
  • Minimum of High school diploma, Bachelor’s Degree preferred with at least 2 years or more of experience, or the equivalent combination of education and experience.
  • Relevant work experience in a large multinational organization.
  • Demonstrated proficiency in office productivity tools (including MS Office, Excel, PowerPoint, Word, Outlook).
  • High degree of judgment and tact in handling, processing and communicating matters of a sensitive and confidential nature.
  • High degree of motivation, initiative, flexibility and reliability.
  • Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact and diplomacy.
  • Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups.
  • Ability to prepare reports and tracking reports of communications submitted to various government ministries and department.
  • Strong written and communication skills in English.
  • Ability to produce high quality work under pressure.
  • Effective time management and organizational skills.
Method of Application
Submit your CV and Application on Company Website : Click Here Closing Date : 26 July. 2022
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