Job Title: HR & Payroll Assistant
Industry: Logistics
Location: Nairobi
Gross Salary: Ksh 100,000 – Ksh 120,000
Our client a Global Logistics Company seeks to hire a competent HR & Payroll Assistant, who will be tasked with the overall management of the HR Department, Managing the payroll function, ensuring accurate & timely payment of employees’ salaries along with compliance with statutory requirements.
Responsibilities include calculating employees’ compensation, updating our internal payroll databases, and ensuring timely payments.
Key Responsibilities
- Prepare and maintain employment records related to HR activities both statutory and non-statutory such as recruitment, termination, leave, transfers, and promotions.
- Coordinate the NITA application and reimbursement process by making timely and correct applications and reimbursement claims and thereafter preparing relevant reports.
- Providing support, guidance and counsel to staff at all levels. Ensure open communication channels are maintained at all times.
- Preparation and processing of payroll for employees in the organization on a monthly basis.
- Preparation and processing of monthly statutory/voluntary deductions for payment.
- Address and resolve employees’ correspondence relating to the payroll, that is the P9 Forms, Payslips and updating of statutory/voluntary deductions in a timely manner.
- Collecting daily, weekly, and monthly employee time sheets and calculating employee work hours.
- On a monthly basis receive all payroll amendments including salary changes, overtime payments, allowances, changes to pension contributions, new recruits, bank account changes, promotions etc. from the supervisors and Management.
- Check that monthly payroll amendments have been duly authorized by the Management prior to input into the payroll.
- Provide regular reporting on the performance of assigned roles weekly, monthly and as may be required.
- Assist with other duties in the HR and Payroll function as and when requested to by Management.
- Maintain and update human resources documents, such as the Company Handbook, Code of Conduct, and Ethics or performance evaluation forms.
- Coordinate the management and maintenance of staff contracts, personnel files, and other employee information.
- Conduct reference and background checks on job applicants.
- Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, and / or promotion opportunities.
- Analyze employment-related data and prepare required reports.
- Develop the appropriate training approaches to facilitate the training as per the recommended industry standards.
Key Qualifications
- Bachelor’s Degree in Human Resources Management or related field.
- At least 5 years of relevant generalist HR experience focused on HR and payroll administration in a busy environment.
- Experience in a Logistics company would be an added experience.
- Must have experience working with payroll system.
- Must be well conversant with the Kenyan labour laws and ethical HR practices.
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (HR & Payroll Assistant – Logistics) to jobs@corporatestaffing.co.ke before 15th March 2023.