Procurement & Administration Officer Kenyan Jobs

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Procurement & Administration Officer Job, Latest Procurement Jobs,

Reports To: Head of Finance and Administration,

Direct Reportees: Drivers and Admin assistant/receptionist,

Indirect Reportees:  Administration officers – projects,

Responsibilities

Administration and logistics

  • Participate in the development, implementation and interpretation of administration policies and procedures,
  • Execute the transport policy and asset management plan.
  • Efficiently manage CHAK’s fleet of vehicles.
  • Monitor assets usage and generate monthly reports.
  • Maintain an accurate asset register.
  • Coordinate local travel including taxis services.
  • Oversee front office operations including mails and courier services.
  • Record keeping of all LPOs, RFPs, Quotations and Tender Documents
  • Generate annual budgets for the section.
  • Coordinate the maintenance and disposal of assets in line with CHAK’s policy.
  • Ensure all operational licenses are timely acquired and rates paid.
  • Timely renewal of all relevant insurances.

Procurement

  • Implement all policies and procedures relating to procurement.
  • Generate annual procurement plan for the organization.
  • Operationalize and implement all procurement laws, regulations, and guidelines applicable in the tendering process and all processes throughout the Organization.
  • Coordinate pre-qualification of suppliers.
  • Offer advisory services to user departments for cost effective and efficient procurement.
  • Maintain an accurate database of all suppliers.
  • Lead and participate in procurement committee deliberations including tendering and bidding processes.
  • Generate Purchase Orders and ensure timely delivery of goods and services.
  • Advise the Head of Finance and Administration on areas of improvements.
  • Generate monthly procurement report.
  • Participate in departmental meetings.

Qualifications and requirements

  • Bachelor’s degree in Business Administration, Commerce, Finance or related disciplines
  • Diploma in Purchasing and supplies or its equivalent from a recognized institution.
  • Member of CIPS or KIMS
  • At least 5 years’ experience having served in a comparable position in a large NGO.
  • Experience in budgeting and financial management
  • Fluency in spoken and written English
  • Experience in designing and improving internal controls to improve efficiency.
  • Knowledge and experience in the use of basic computer packages

How To Apply

Applications with detailed CV with names & contacts of 3 referees and copies of relevant professional certificates should be sent to CHAK Secretariat by post or Email using the contacts below.

The General Secretary
P.O. Box 30690 – 00100 GPO Nairobi

Tel. (020)4441920 / 0733-334419

Email:  [email protected]

The closing date for receiving all applications is  February 26th, 2021.

Only the shortlisted candidates will be contacted for an interview.

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