Procurement Assistant Jobs In Kenya March

Procurement Assistant Job, Latest Procurement Jobs,

Key Responsibilities

Reporting to the Procurement Officer, the position holder will, among other duties be responsible for:

  • Preparation of Requests for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
  • Conducting price survey in the supply market and updating the University price list.
  • Carrying out sourcing activities as may be required for various procurement requirements.
  • Monitoring of User departments spend patterns and ensuring on time update of procurement plan.
  • Collecting, analyzing and circulation of quotes, bids and proposals for evaluation.
  • Assisting in coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notices and distribution of contract documents.
  • Receiving the approved requisitions and processing the appropriate documentation for local and oversea purchases/services/contracts.
  • Coordinating with User Departments and making sure the right specifications for materials/items needed are provided on a timely manner.
  • Providing purchased materials to the responsible receiving office and doing all actions for completing the process.
  • Ensuring collection of feedback from both internal and external customers and providing relevant recommendations for adoption.
  • Coordinating with suppliers to ensure correct and timely delivery of goods and services as ordered.
  • Proper documentation and maintenance of all supply documents including Requisitions, Quotations, LPOs, Invoices and Delivery notes awaiting payment.
  • Ensuring proper record management of various procurement processes, decisions, and contractual agreements for accountability and audit purpose.
  • Maintaining complete and updated purchasing/supplier records/data and pricing in the system.
  • Monitoring and analyzing supplier performance and present detailed reports on recommendations.
  • Participating in supplier re-evaluation and asset disposal exercises.
  • Preparation of various information and statistical reports.


  • A minimum of a Bachelor’s degree in Purchasing and Supplies or a related area.
  • CIPS/CPSB qualified or in pursuit of the same will be an added advantage.
  • Professional membership will be an added advantage (KISM/CIPS).
  • Possession of a valid driving license will be an added advantage.
  • Minimum 1 (one) year previous experience in a similar role.
  • Working knowledge of the Internet and MS Office Suite.

Critical Attributes

  • High levels of integrity.
  • Strong business acumen.
  • Excellent negotiation and communication skills.
  • Detail oriented with a hands on approach to all tasks.
  • Ability to take a proactive approach to overcome challenges and achieve results.
  • Ability to handle multiple projects in a fast paced environment.

How To Apply

Interested applicants to send their application letters and updated CVs via the email address – [email protected]  quoting  Job Ref. ZU/10/25/107  as the subject, indicating the current and expected salary not later than  2nd April 2021.

We regret that only shortlisted candidates will be contacted.


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