Accounts Assistant Job in Kenya

Share and send to your friends !

Sphinx Pharmaceuticals ltd is a pharmaceutical manufacturing and distribution company. Sphinx manufactures human and veterinary medicine as well as distribution of these products.

Applications from qualified candidates are invited to fill the following position:






 Job Summary

Working closely with the Head of Finance ensure that accounts Payables are managed in line with financial processes and procedures


  • Reconciling supplier accounts for any reconciling items/transactions to get the correct and updated statement
  • Reconciling customer balances as per individual listing and control accounts
  • Prepare schedules for internal and external auditors as required and ensure QMS and financial audit queries are addressed and closed out within the agreed time frames.
  • Audit Suppliers’ invoices and ensure the system is up-to-date.
  • Clear all outstanding reconciliation items within the month including other non-trade Payables.
  • Maintain accounts Payables files, manage Suppliers files, correspond with suppliers on missing documentation, investigate, and resolve queries and process approved adjustments.
  • Reconcile expenses, prepare analysis of accounts and present management reports (aged creditors, payments reconciliations,) and ensure that all suppliers Remittance are prepared by the  30 th  of every month .
  • Monitor Supplier account details for non payments, delayed payments and other irregularities.
  • Maintain a system of policies and procedures that impose an effective level of control over creditors activities.
  • Ensure that proper cash controls are adhered to as per company policies and control procedures.
  • Receipt of suppliers bills, verification and request for approval. Posting and filing the approved invoice voucher in outstanding/unpaid invoice file
  • Analyze all company costs Comparing with the budget costs and escalating to the Chief Accountant for course of further action
  • Posting cheques in the system while ensuring correctness of the information.
  • Report on Aged Payables plus other ad hoc reporting where applicable
  • Any other responsibility as may be assigned from time to time

 Key Performance Indicators  

  • Timely reconciliation and release of remittance advice by 30th of the every month
  • Accurate and up-to-date information on Supplier accounts
  • Ensure Supplier complaints on account matters are recorded and sorted out in 48 working hours.
  • Accounts Payable Turnover
  • Ensure timely preparation of Audit schedules and timely response to all audit queries raised.


  • Bachelor of Commerce/Accounting or Bachelor of Business Administration degree
  • CPA 2
  • Proficient in relevant computer applications
  • Knowledge of accepted accounting practices and principles
  • Over three (3) years’ experience in a similar position.

How to Apply

If you meet the above qualifications, send application, a detailed CV, three (3) referees & indicate Current and Expected Gross Salary to [email protected] not later than Close of Business,  22 nd  July 2021.

Dentist Job, Medical Jobs In Kenya 2021, Position: Dentist, Job Location: Lodwar Turkana County, Our hospital is an outpatient facility based in Lodwar Turkana County  offering outpatient services among them…
 Closing date:  July 25, 2021 The African Population and Health Research Center (APHRC) is a leading Africa-based, African-led, international research institution headquartered in Nairobi, Kenya. APHRC conducts policy-relevant research on…
Senior Research Scientists Job, Other Professions, KMFRI’s mandate is to undertake research in “marine and freshwater fisheries, aquaculture, environmental and ecological studies, and marine research including chemical and physical oceanography”,…