Admin & Personal Assistant Job (35-50K)

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Our client is a leading interior design company that seeks to hire a skilled and well-organized Admin who will assist in the day-to-day running of the company as well as act as the Director’s Personal Assistant.

Title: Admin & Personal Assistant

Location: Nairobi

Gross Salary: 35K – 50K

Responsibilities

  • Assist with the overall maintenance of the organization and its offices as well as maintain office equipment and supplies.
  • Maintain good filing systems for smooth data retrieving.
  • Open, sort and distribute incoming correspondence, including mails and emails and respond to correspondence containing routine inquiries.
  • Liaise with relevant government bodies to obtain work permits for non- resident employees, site permits for our projects.
  • Review and update health, insurance and safety policies.
  • Attend to visitors and walk-in clients, handle telephone calls.
  • Review procurement requests from sites, initiate and carry out procurement procedures.
  • Manage stock & inventory of materials and equipment, distributing to Sites as requested, keeping a clear record of the same.
  • Process accounts payable/ receivable ensuring accuracy of information.
  • Input and maintain records which include but not limited to Invoices, Delivery Notes, Statements and allocate each to various sites for final Project costing.
  • Petty cash allocation and management.
  • Prepare reimbursement claims/ wages on a weekly basis for casuals/ sub-contractors at Sites
  • Receives, issue receipts, and deposits all cheques collected from external and internal clients
  • Complete a broad variety of administrative tasks for the Director including calendar management, making travel arrangements, answering calls and managing correspondence.
  • Provide a bridge for smooth communication between the Director and internal departments; demonstrating leadership to maintain credibility, trust, and support with staff.

Qualifications

  • Bachelor’s Degree in a Business Related field
  • Minimum 3 years’ experience in a similar position, preferably from a busy construction or logistics firm
  • Must possess excellent communication and interpersonal skills.
  • Candidates aged between 27 – 35 years are encouraged to apply
  • Must demonstrate the ability to move with speed and handle multiple tasks at once.
  • Strong prioritization and administrative skills
  • Ability to handle matters with integrity and follow through with projects till successful completion.
  • Ability to meet pressing deadlines, collect data and communicate it in a comprehensive report
  • Ability to join immediately is preferred.

How to Apply

Apply here for the Admin & Personal Assistant Job

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