Catholic Relief Services (CRS)
Operations – MILE Project
Kenya / Marsabit
Catholic Relief Services is the official international
humanitarian agency of the Catholic community in the United States. CRS works
to save, protect, and transform lives in need in more than 100 countries,
without regard to race, religion or nationality. CRS’ relief and development
work is accomplished through programs of emergency response, HIV, health,
agriculture, education, microfinance and peacebuilding.
CRS, representing a consortium of international non-governmental
organizations, local implementing partners and research institutions has
submitted a proposal to USAID Office of Food for Peace (FFP) to implement a
5-year Development Food Security Activity (DFSA) in Kenya.
CRS has named its proposed program
Mfumo Imara Lishe Endelevu (MILE). The overarching goal of this multi-sectoral
activity is to sustainably reduce levels of acute malnutrition in Kenya’s arid
and semi-arid lands (ASALs), focusing on Isiolo and Marsabit counties. The
activity will be implemented in two phases:
Phase I (1.5-2 years) Research, test
approaches and collaboratively design a context-sensitive, multi-sectoral
activity that sustainably reduces acute malnutrition.
Phase II (3- 3.5 years): Activity
Implementation and System and Institutional Strengthening
The Administrative Assistant will provide service in the
day-to-day delivery of responsive, effective and efficient administrative
activities in support of MILE project operations in Marsabit County. S/he will
support the Administrative Manager and provide consistent and high-quality
service and contribute to the proper stewardship of resources to help ensure
operational effectiveness in support of high-quality programming.
Facilitate communication with all
units of the County Office and external stakeholders as relevant. Send/receive
and distribute all incoming and outgoing correspondence.
Provide specialized administrative transactions
and processes (e.g. translate, type, proofread, and/or format documents; record
and transcribe meeting minutes; draft simple correspondence messages).
Prepare transactional documents in
support of general operations processes and support coordination of transaction
processing (e.g. payment requests, travel authorizations, travel advances,
Compile data perform data entry and
data verification in relation to general administration processes (e.g. various
contact lists, employee leave schedules, staff attendance reports, Vehicle Log
Sheets review, visitors’ welcome packages, etc.).
Support travel and logistics
arrangements for staff and visitors to the county office. Schedule and
coordinate appointments. Provide logistical and communication support to event
Support implementation of property
management processes, such as property receipt and distribution, property
labeling, physical counts, etc. Manage office assets and ensure the asset
register is up to date, accurate and with quality information and data
Provide administrative and clerical
support to HR transactions and processes
Prepare and process transactional
documents for payment purposes
Provide day-to-day HR assistance to
sub-offices as requested
Typical Background, Experience &
Education and Experience
Diploma in Business
Administration/Management or relevant field
Two years’ experience working in an
office environment in a clerical or administrative role. Experience with a
local or international NGO a plus.
Additional education may substitute
for some experience.
Experience with typing/word
processing, data entry into online databases and forms, and working with
various office equipment, systems and procedures.
Experience in MS Office package (Excel,
Word, PowerPoint, Visio) and information management systems. Proficient in
Ability to recognize sensitive issues
and maintain confidentiality of information
Ability and willingness to work in
multicultural set up.
Experience living/working in Marsabit
County a plus
Good time management and coordination
skills with ability to work on multiple tasks
Strong customer service orientation
with good communication and interpersonal skills
Proactive, resourceful, solutions
oriented and results-oriented
Attention to detail and ability to
work under pressure
Able to live in an environment where
everyday comforts may not be readily available.
Required / Desired Foreign Language:
Key Working Relationships:
Internal: Administrative Manager,
Head of Operations, Chief of Party MILE, DCOP Operations MILE, System
Strengthening Specialist Marsabit, County Research Coordinator, MILE Program
team, and Nairobi based operations staff.
External: Local government officials,
Local/international NGO offices, and UN agencies operating in the project area.
Agency-wide Competencies (for all CRS
These are rooted in the mission,
values, and guiding principles of CRS and used by each staff member to fulfill
his or her responsibilities and achieve the desired results.
Continuous Improvement &
Accountability and Stewardship
This job description is not an exhaustive list of the
skill, effort, duties, and responsibilities associated with the position.
***Our Catholic identity is at the
heart of our mission and operations. Catholic Relief Services carries out the
commitment of the Bishops of the United States to assist the poor and vulnerable
overseas. We welcome as a part of our staff people of all faiths and secular
traditions who share our values and our commitment to serving those in need.
CRS’ processes and policies reflect our commitment to protecting children and
vulnerable adults from abuse and exploitation.
Written applications indicating the
reference number of position applied for and CV including day-time contact
phone numbers, as well as names and contact information of three references
should reach the below-mentioned by Close of Business Monday September 30,
Human Resources Manager
Catholic Relief Services – Kenya/Somalia Program
Note: Catholic Relief Services (CRS)
does not charge any fees from applicants for any recruitment. Further, CRS has
not retained any agent in connection with this recruitment
CRS’ recruitment and selection
procedures reflect our commitment to protecting children and vulnerable adults
from abuse and exploitation
CRS is an Equal Opportunity Employer
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