Administrative Assistant Job in Nairobi, Kenya

HIV-TB Study

The Office of Research and Program at Kenyatta National Hospital in collaboration with the University of Washington is seeking to fill the following position.
Position:  Administrative Assistant
Location:  Kenyatta National Hospital
Reporting to:  Study Administrator and Principal Investigator

Roles and Responsibilities.
·          Prepare payroll for the project staff, follow through the payment and submit statutory deductions to relevant bodies.
·          Implement financial and administrative policies as established by KNH and Various donor partners
·          Follow Payment vouchers and other accounting documents through KNH finance department to ensure they are paid in time are properly described, filed and stored safely.
·          Ensures that petty cash is available and its management is according to the set guidelines and cash counts are done from time to time.
·          Maintain a well updated asset register for all the project and ensure all assets are properly labeled and recorded in the asset register.
·          Prepare and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.
·          Coordinate and make arrangements for venues for meetings and training sessions.
·          Coordinating and reporting progress of the study administrative activities.
·          Maintain personnel files i.e. CVs, appointment letters, contracts, leave records etc.
·          Ensuring staff paychecks are processed on time, as well as preparation and payment of locum salaries and benefits.
·          Procuring of office, lab and clinic supplies.
·          Keeping supplier records and maintaining the supply reorder levels.
·          Other duties as they may be assigned by the administrator.
Qualifications:
·          Applicant should be a holder of Diploma in project management/ Business management or a related field.
·          At least 3 months experience in administration position
·          Proficient in the use of Ms excel
·          Ability to work with minimal supervision
·          Strong analytical, organizational, written, and verbal communication skills
Applications must include the following:
·          CLICK HERE  to complete our online application form
·          Complete CV with 2 referees indicating their telephone contacts and email contacts
·          MUST attach all the relevant certificates and testimonials
If qualified for the above post, please send your CV to the email hivtbstudy1@gmail.com by Close of Business 19th August 2019
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