• Company: COOPI
• Location: Kenya
• State: Nairobi
• Job type: Full-Time
• Job category: Administrative/Secretarial Jobs in Kenya

Job Description

Main responsibilities

BUDGET

• Cooperates with country administrators  to draft the new budget of a new project in conformity to the plan and to the sustainability of the Regional Coordination;

PROJECT MANAGEMENT

• In the beginning of the project, receives the procurement plan from the Project Manager through Country Administrator,  verifies the congruency  of this plan to the budget and  necessary procedures , then uploads it into the internal data base;
• Once requested to the Headquarter, receives the Italian Costs of the area of his/her competences and will send it to the Country Administrator;
• Carries out the monitoring of procurement’s development , receiving from country missions the new procurement processes;  reviews the procurement packages  to ensure that they are in line with COOPI procedures ad donors requirements, endorsing the Procurement Orders approval;
• Makes sure of a continuous congruity between the project and country’s accountability,  verifying the coherency between accountability and internal documents ;
• Verifies and monitors grants to receive;

RECRUITMENT AND TRAINING

• Participates to the recruitment process  of new admin candidates: interviews, tests and final evaluation;
• Evaluates the Country and Project Administrator at the end of the contract;

BALANCE

• Verifies the  correct and complete of data compilation  of each country regarding the balance and data transmission to the Headquarter;

REPORT (INTERIM OR FINAL REPORT)

• Pans and monitors the time taken to produce reports to represent in Italy and abroad, specifically in his/her area of competence;
• Verifies and approves  the interim and  final financial reports  that are made on site. Finalizes and approves the  final reports  that should be transmitted by Milan. Completes the project reconciliation;
• Supports the audit activities  in the Headquarter for his/her countries of reference;
• Verifies and analyses reconciliation ;

OVERSIGHT, COORDINATION AND MONITORING

• Provides support in the preparation of the  annual country budget ;
• Prepares the  Regional budget  and its  periodical monitoring ;
• Supports the work’s organisation of the Country Administrators by providing work instructions (priorities, forms);
• Ensures the sustainability  of the Regional coordination and the discharge Headquarter’s services;
• Prepares and verifies the account and the  administrative data  requested by the Headquarter;
• Verifies that periodical monitoring are activate in the financial aspects of each country of his/her competence;
• Updates data  for the elaboration of budget sheets;

Requirements

Essentials

• University degree in social sciences, business or technical sciences;
• A minimum of five years  of relevant working experience is required;
• At least  three years of demonstrated successful experience in international relief and development in African countries  in a similar position is required;
• Knowledge  of the main international donors (ex.  EU, ECHO, UN Agencies );
• Experience in logistics, procurement and security matters  is a strong advantage;
• Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
• Proven capacity to work in a team is essential. Experience in managing staff is an advantage;
• Experience in liaising with governmental/local authorities, IOs and NGOs.;
• Demonstrated ability to work in stressful environments and under pressure;
• Experience in working in conflict-prone environments a plus;
• Fluency in English language;
• Computer literate;

Desired

• Previous experience in COOPI overseas will be an asset;
• Knoweledge of Italian Donors (AICS) will be an asset;
• Knowledge of the Italian Language will be an asset;

Method of Application