Project Administrator Job in Kenya

The office of Medical Research at Kenyatta National Hospital in collaboration with the University of Washington is seeking to fill the following position.

Position:  Project Administrator

Location:  Kenyatta National Hospital

Reporting to:  Principal Investigator

Roles and Responsibilities.

·          Managing the staff payroll and processing of their benefits. Ensuring all the statutory deductions are submitted on timely basis to the relevant bodies and updated as required

·          Liaising with the Grants management office in University of Washington and Kenyatta National Hospital to facilitate processing and management of grant monies.

·          Preparation of monthly invoices and financial reports of the project expenditures to the donors and Kenyatta National Hospital grants office.

·          Ensure that project petty cash is available at all times and its management is according to the set guidelines by the Kenyatta National Hospital Finance Department.

·          Development of staff job descriptions, coordinating selection, recruitment and training of the program staff.

·          Assisting in staff performance evaluation, promotion and termination activities as required.

·          Participating in conflict resolution for the field teams as well as disciplinary meetings to resolve any misconduct by the project staff.

·          Facilitating the processing and keeping track of all the staff contracts and the project subcontract. Maintain personnel files i.e. CVs, appointment letters, contracts, leave records etc.

·          Liaise with the KNH Supply Chain and Procurement office for procurement of office, lab and clinic supplies for the project as required.

·          Participate in bi-weekly Project meetings to update the team on administration matters as well as listen to any matters arising from the field

·          Prepare for submission and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.

·          Perform day-to-day management of the project team and address any team issues promptly.

·          Other duties as they may be assigned by the Principal Investigator.

Academic Qualifications:

·          Bachelor’s degree or Diploma in finance, public relations, business administration, project management or business management.

·          Additional professional training on Project management or CPA will be an added advantage.

·          Proficient in MS Office – Word, Excel, PowerPoint as well as, tracking, document management, and retention tools.

Desired Skills and Experience

·          At least 1 year experience working in the field of project management or a support role in a complex administrative role.

·          Excellent interpersonal and communication skills required. Ability to build relationships and rapport with teams, staff, and vendors and navigate challenging or unexpected circumstances with creativity, calm, and positivity.

·          Strong analytic, organizational, written, and verbal communication skills

·          Ability to communicate effectively with persons on all levels both inside and outside the project on issues that could be complex or sensitive in nature.

Applications must include the following:

·          CLICK HERE  to fill our online application form

·          Complete detailed CV with 2 referees indicating their telephone contacts and email contacts

·          MUST attach all the relevant certificates and testimonials

If qualified for the above post, please send your CV to the email  [email protected] by Close of Business 30th September 2020

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