Executive Assistant Job in Kenya

Sheer Logic Management Consultants is seeking to engage a dynamic individual for an  Executive Assistant  position for one of our clients.

Job Purpose:  Responsible for administrative support to the MDs office handling clerical tasks and prioritizing correspondence, allowing the MD to focus on decision-making and higher-level responsibilities.

·          Also serves as link between the office of the MD and the rest of the staff, contributing to better organization, planning and effectiveness.

·          Serve as the primary direct administrative contact of the MDs office and liaise with internal and external stakeholders, on a range of specified issues;

·          Design and manage an issues-tracking system (log) to ensure client requests are followed through to completion/resolution;

·          Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the office of the MD;

·          Book appointments and prevent calendar or appointment conflicts, plan meetings and take detailed minutes;

·          Process and respond promptly to incoming communications (post, telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary;

·          Develop and maintain a filing system for the MDs office;

·          Make travel arrangements, such as booking flights, cars and make hotel/restaurant reservations;

·          Submit and reconcile expense reports and handle basic bookkeeping tasks;

·          File and retrieve corporate records, documents and reports;

·          Conduct commissioned research activities for the MD and Board;

·          Help in preparing for meetings;

·          Use various software e.g. word processing, spreadsheets and presentation, draft/edit letters/memos and prepare reports;

·          Greet and provide general support to visitors of the company offices;

·          Maintain polite and professional communication via phone, e-mail and mail;

·          Handle administrative requests and queries from other senior managers;

Academic Qualification:

·          Relevant Diploma or full professional qualifications i.e. Business Administration, Secretarial Studies etc.;

·          Relevant Bachelor’s degree an added advantage;

Functional Skills

·          A proactive approach to problem-solving with strong decision-making skills;

·          Demonstrated interpersonal skills in building and sustaining relationships with a particular focus on the integration as well as being a part of a team;

·          Previous similar experience in a reputable organization;

·          Strong understanding of business management and industry knowledge;

·          Comfortable with computers and general office tasks;

·          Ability to treat confidential information with appropriate discretion;

·          Multi-tasking with an upbeat attitude

Behavioural Competencies / Attributes:

·          Timely submission of daily, weekly and monthly reports to the Managing Director;

·          Attention to details, analytical, planning and organizing skills;

·          Must be able to meet deadlines in a fast-paced quickly changing environment;

·          High levels oral, written and negotiation skills;

·          Demonstrates high levels of integrity;

·          Ability to work long and strenuous hours;

·          Quality work output, contributes to team success, initiating action, applied learning;

·          Ability to act as gatekeeper and escalate relevant information to MD as and when necessary;

·          Independent judgment and initiative;

·          Professional, polite, attentive while also being accurate;

Work Experience:

·          8 years’ experience in a similar position

How to Apply

Send your updated CV to [email protected] by 20th November 2020.

Clearly indicate the job title.

Only shortlisted candidates will be contacted.

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