Front Office Administrator
Reporting to: Operations
Manager and Directors,
Our client is an investment company that manages various business
premises by offering ultra-modern working spaces. They are looking to hire a
dedicated and resourceful Front office administrator to join their team.
Overall Job Purpose
You will be responsible for organizing all of the front office and
administrative activities that facilitate the smooth running of the business
Centre and working spaces. This will include but not limited to, making sure
that all the office premises equipment is maintained, relevant records are up
to date and that all administration processes work effectively.
Duties and Responsibilities
As the first point of contact
for the business center you will welcome visitors, tenants and take calls
in a warm and professional manner.
Ensuring the smooth and
efficient running of the office by coordinating the maintenance, repairs,
mailing, supplies, equipment, bills and office errands.
Provide general support to
visitors and tenants including scheduling meetings and coordinating
conference room bookings and usage.
Organize the office layout and
order stationery and equipment.
Ensure that all tenants/suppliers
are invoiced and receipts given on time.
Manage contract and price
negotiations with office vendors, service providers and building managers.
Liaise with facility management
vendors, including cleaning, catering and security services.
Plan in-house or off-site
activities, like parties, celebrations and conferences.
Using a range of office
software, including email, spreadsheets and databases to develop reports,
presentations and updating the database system on a daily basis.
Managing the company’s marketing
Overseeing the recruitment of
new staff including training and induction.
Delegating work to staff and
managing their workload and output.
Writing reports and meeting
minutes for senior management and delivering presentations.
Any other duties assigned by
Abilities, Skills and Qualifications
Diploma or a Bachelor’s degree
in Business Management or a related discipline. Additional qualification
in logistics, finance or marketing will be a plus.
Proven experience as an office
manager, marketer or a front office manager will be a plus.
Proficiency in MS Office (MS
Excel and MS Outlook, in particular)
Hands on experience with office
machines (e.g. laptops, fax machines and printers)
Excellent time management
skills and ability to multitask and prioritize work
Attention to detail and
Strong organizational and
planning skills in a fast-paced environment
A creative mind with an ability
to suggest improvements.
How to apply
Interested candidates should attach a
the job title (Front office Administrator) in the email subject and email
before 1st July
2020. Ensure you also indicate at least
(2) professional referees
salary on your CV only
. This job ad is by Fanisi HR
solutions. Only those shortlisted will be contacted.
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