Personal Assistant Jobs (35-40k)

Personal Assistant Jobs, Administration Jobs, HR & Admin Officer Jobs, Jobs In Nairobi.

Our client is part of a global brand that has trading company entities in UAE, Oman, Somalia, and Kenya. They are seeking to hire a Personal Assistant who will be tasked with providing efficient and responsive administrative, organizational and logistics service to the Managing Director virtually.

Industry: Trading Company

Location: Nairobi / Mombasa

Salary: 35 – 40K

Responsibilities

  • Reading, monitoring and responding to their emails and preparing correspondence
  • Managing their electronic diary, preparing papers for meetings, booking meetings, taking dictation and writing minutes
  • Filter general information, queries, emails, phone calls and invitations to the Managing Director
  • Ensure that all the Managing Directors accounts & expenses are taken care of and up to date
  • Organizing travel and preparing complex travel itineraries
  • Planning, organizing and managing events on behalf of the MD or Company.
  • Reviewing all pending communication from managers and staff that needs the approval of the MD & COO
  • Attending events/meetings as the principal’s representative as and when directed
  • Preparing and managing the budget availed by the MD & COO
  • Conducting research, writing reports and preparing presentations and executive summaries
  • Follow up on the projection of needs (fuel, inventory, allowance, transport requirement) and forward requirements
  • Works with the Strategic team in coordinating the MD – PR & Marketing activities and speaking engagements, setting up meetings using virtual tools such as conference calls on portals such as Skype, Webex, and Zoom.
  • Ability to manage other outsourced tasks such as IT, Accounting, Finance, Graphic Design for Marketing Material, Web Design, etc
  • Scheduling flights and hotel reservations and fill in Visa applications

Qualifications

  • Bachelor degree or equivalent.
  • Minimum of 3-5 years’ experience as a Personal Assistant
  • Good knowledge and experience in using Microsoft Office
  • Strong communicator, outspoken personality with the ability to get things done
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Proactive – Competently deal with situations in their boss’s absence and be confident enough to delegate work, coordinating different parties.
  • Possess strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and customers
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions
  • If interested and qualified, present a recent picture with your CV to be considered.

How to Apply

If you are up to the challenge, possess the necessary qualification and experience, please send your CV only quoting the job title on the email subject ( Personal Assistant)  to  vacancies@corporatestaffing.co.ke before  15th April 2019 .

Kindly indicate current/last salary on your CV.

N.B:  We do not charge any fee for receiving your CV or for the interviewing. Only candidates short-listed for interview will be contacted.

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