Our Client is an intergovernmental Commission. On behalf of our
Client, we seek to recruit a
Regional Management Accountant
Responsible for maintaining the Commission’s accounting
system using the accounting software package provided.
The post is based in Nairobi and the post holder is responsible
for financial reporting for countries in East Africa as well as providing support
across the Africa & Asia Pacific Area (AAPA)
Key responsibilities and accountabilities
Review all financial data for correct authorisation, accuracy
and completeness. Ensure that the correct financial policies and processes have
Collate, check, process and input monthly accounting
transactions (including bank receipts and payments; supplier invoices; staff
expense claims; credit card returns) onto the accounting system. Such
transactions will originate in various currencies.
Liaise with colleagues so that they have sufficient information
to be able to post batches created in the accounting software.
Process PMS transactions as required.
Prepare management accounts by making appropriate adjustments
such as accruals and prepayments.
Analyse and reconcile balance sheet control accounts as
required, revising any incorrect or unidentified reconciling items.
Check and authorise funding to bank accounts in East and South
Africa, as well as other Regional offices on a regular basis (usually monthly).
Approve invoices within budgetary authority.
Assist with monthly payroll, check wages, calculate tax where
applicable and liaise with HR and payroll provider. Maintain and update
personnel files for all locally employed staff. Provide monthly returns and
other reports as required by the Area Office.
Calculate Witholding Taxes as required, checking for accuracy
and making the statutory returns and payments within the published deadlines.
Investigating and correcting any errors or issues.
Ensure all monthly and annual statutory tax and other returns
are filed on a timely and accurate basis and that relevant local law relating
to labour and contractors is adhered to.
Support Regional Managers with appropriate Branch administration
requirements; specifically liaise with the provider of Company Registration and
Secretarial services, to ensure filings are completed within deadlines.
Prepare all non-cash expenditure for payment via the bank
accounts, including the use of internet banking where available. Ensure that
regular payments are made as instructed and authorised.
Co-ordinate and compile annual budgets, including key phasing
Produce quarterly forecasts.
Manage the external audit process, including the preparation of
trial balances; schedules; etc as required, as well as supporting the annual
audit visit. This includes ensuring all annual compliances and filings.
Assist the Finance Manager, AAPA, with the Income Tax Returns
for the Kenya Branch, including liaison with the professional firm appointed
for this purpose.
Collaborate on preparation of business cases to support major
projects; compare variances which arise during completion; conduct post
Liaise with banks, tax offices and government authorities on all
finance and corporate governance matters as required.
Manage the records created by the above duties, for both paper
based and electronic files. Adhere to the security and data protection
Develop and maintain a procedures manual to document the above
Financial & Risk Management
Compare the monthly and YTD accounts with the agreed delegated
regional budget and report on material variances.
Enforce the Commission’s defined systems of internal control.
Ensure adherence to banking policies and procedures.
Provide financial leadership and support to the Kenyan
Management Team as required.
Oversee financial performance of all those who deal with
budgets, expenditure and related reports.
Assist colleagues in using the Purchase Management System (PMS)
Identify finance skills training needs, highlight skills gaps
and evaluate training requirements.
Deliver training in order to establish and develop appropriate
Conduct regular team meetings to update staff on all aspects of
Participate in Area team activities such as management
Occasional travel within the Area and to Head Office for audit,
training and reporting purposes.
The post holder will be an Authorised Representative for the
The post holder will be an authorised user on the Commission’s
Bank accounts in Kenya, including for Internet Banking. (But not a signatory on
the bank mandate).
Key contacts and relationships
Professional reporting line to Finance Manager, Africa and Asia
Regional Manager, Kenya .
Provider of Company Registration and Secretarial services.
Internal and external auditors.
Day to day liaison with colleagues within the Region and Area
Liaise with local authorities, contractors, service providers
and individuals where this may be of use in facilitating the work of the
Knowledge & qualifications/experience required
Experience of working in an accounting position is essential.
The candidate will ideally be a (UK) CCAB or CIMA qualified accountant, or IFAC
Knowledge and experience of general accounting practices and use
of accounting packages, and a willingness to learn Great Plains, is essential.
Good command of both spoken and written English, in addition to
a high level of literacy in their first language.
Knowledge of organisational policies and practices is an
Competencies & Key Skills (functional/technical)
Communication – Develop productive relationships with staff,
local officials, outside agencies and dignitaries at all levels to ensure the
smooth running of the area. Excellent oral and written skills are essential.
Planning and Organisational Skills – Able to work with a high
degree of autonomy in organising and prioritising the workload to meet
deadlines. Willingness to work flexible and additional hours when required or
Service Delivery – Good administrative, numerical and IT skills,
providing the service required by the Regional Office and Head Office
Resource Management – Work within a budget both financial and
timely. Negotiate keenly with local suppliers.
Application of Specialist Expertise – Use knowledge effectively
in taking forward the Commission’s goals.
How to Apply:
Qualified and interested applicants to send their application
and detailed CV, indicating current and expected remuneration to
[email protected], explicitly indicating the position in the email
Please note applications are being considered until the position
Only short-listed candidates will be contacted.