Personal Assistant, DCDA at Standard Chartered Bank Kenya

Share and send to your friends !
  • Company: Standard Chartered Bank Kenya
  • Location: Kenya
  • State: Nairobi
  • Job type: Full-Time
  • Job category: - - Administrative/Secretarial Jobs in KenyaBanking Jobs in KenyaStandard Chartered Bank Jobs in Kenya
Resubmit your Resume Today. Click Here to Start
Job Description

Standard Chartered Kenya, whose official name is Standard Chartered Bank Kenya Limited, but is sometimes referred to as Stanchart Kenya, is a commercial bank in Kenya.

Role Responsibilities 
  • Effective management & co-ordination of diary(s) including booking of internal & external meetings/appointments (discussion, training, seminars, offsites, interviews, regional staff visits, regulator visit)
  • Effective communication with key stakeholders, both internal and external, in coordinating requirements and requests
  • Manage high volume of emails and action accordingly or prioritise for urgent attention to ensure timely responses
  • Arrange meetings and conference calls (internal and external), including booking of meeting rooms
  • Organise travel itineraries including meeting coordination, booking flights and transfers, booking hotel and other facilities, handling visas applications etc.
  • Prepare and submit expense claims for reimbursement of business expenses and ensure company policy is adhered to
  • Understanding and application of SCB systems – Travel & Expense, eProcurement, RMS, Peoplesoft etc for respective work
  • Assist business leader to file and monitor claims, business expenses, accrued expenses for he/she and to monitor direct reports
  • Ensure expense claims, ePro and IT requests submitted by direct reports are in order before approval
  • Prepare necessary forms for submission to Finance for processing expense claims, accrual and other payments.
  • Raise e-procurement for payment made to invoices and tracking of payment status
  • Raise RMS for IT requirements, follow up and ensure closure of the requisitions
  • Handling of Employee portal system on HR matters and P3 management of Line Manager’s direct reports
  • Administrative and logistic support for onboarding new employees
  • Admin support for department events and matters
  • Monitor attendance/leave plan, work lists and trainings of department

Department matters

  • Maintain departments email distribution lists, generic mailboxes, SharePoint, Shared Folder
  • Maintain department files
  • Maintain and approve shared drive access
  • Approver for door access
  • Manage dept visitor passes for short term visitors

Other Support

  • Organise team meetings/offsites, calls and other conferences/workshops
  • Ad hoc requests
Our Ideal Candidate
  • Personal authority, integrity and ethics;
  • Independence, robustness and resilience;
  • Working independently with minimal guidance whenever necessary
  • Multitasking under pressure whilst remaining calm and professional at all times
  • A flexible approach to work and able to work overtime as required
  • Good communication skills with strong command of English
  • Comfortable dealing with senior management across different countries and cultures
  • Reliable, discreet and diplomatic
  • Well-organized and disciplined approach to work
  • Strong knowledge in using Microsoft Software (Word, Excel, PowerPoint)
  • Enjoy working in a challenging, fast paced environment
  • Able to multi-task and manage numerous deliverables effectively
  • Good working attitude
Method of Application
Submit your CV and Application on Company Website : Click Here Closing Date : 26 July. 2022
Office Administrator Qualifications, Skills, and Experience Required: For appointment to this grade, a candidate must have: – Diploma (KNQF Level 6 or equivalent)  in Secretarial Studies or any other equivalent…
RECEPTIONIST JOB DESCRIPTION Position Summary As a Receptionist, you will be the first point of contact for our company. The duties include offering administrative support across the organization. You will…
Position:    Receptionist – Vegetable Oil Extraction Plant Industry:     Manufacturing Reports to:     HR and General Services Coordinator. Location:        Wote in Makueni  Our client in Vegetable Oil Extraction, is seeking…