Personal Assistant, DCDA at Standard Chartered Bank Kenya


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  • Company: Standard Chartered Bank Kenya
  • Location: Kenya
  • State: Nairobi
  • Job type: Full-Time
  • Job category: - - Administrative/Secretarial Jobs in KenyaBanking Jobs in KenyaStandard Chartered Bank Jobs in Kenya
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Job Description

Standard Chartered Kenya, whose official name is Standard Chartered Bank Kenya Limited, but is sometimes referred to as Stanchart Kenya, is a commercial bank in Kenya.

Role Responsibilities 
  • Effective management & co-ordination of diary(s) including booking of internal & external meetings/appointments (discussion, training, seminars, offsites, interviews, regional staff visits, regulator visit)
  • Effective communication with key stakeholders, both internal and external, in coordinating requirements and requests
  • Manage high volume of emails and action accordingly or prioritise for urgent attention to ensure timely responses
  • Arrange meetings and conference calls (internal and external), including booking of meeting rooms
  • Organise travel itineraries including meeting coordination, booking flights and transfers, booking hotel and other facilities, handling visas applications etc.
  • Prepare and submit expense claims for reimbursement of business expenses and ensure company policy is adhered to
  • Understanding and application of SCB systems – Travel & Expense, eProcurement, RMS, Peoplesoft etc for respective work
  • Assist business leader to file and monitor claims, business expenses, accrued expenses for he/she and to monitor direct reports
  • Ensure expense claims, ePro and IT requests submitted by direct reports are in order before approval
  • Prepare necessary forms for submission to Finance for processing expense claims, accrual and other payments.
  • Raise e-procurement for payment made to invoices and tracking of payment status
  • Raise RMS for IT requirements, follow up and ensure closure of the requisitions
  • Handling of Employee portal system on HR matters and P3 management of Line Manager’s direct reports
  • Administrative and logistic support for onboarding new employees
  • Admin support for department events and matters
  • Monitor attendance/leave plan, work lists and trainings of department

Department matters

  • Maintain departments email distribution lists, generic mailboxes, SharePoint, Shared Folder
  • Maintain department files
  • Maintain and approve shared drive access
  • Approver for door access
  • Manage dept visitor passes for short term visitors

Other Support

  • Organise team meetings/offsites, calls and other conferences/workshops
  • Ad hoc requests
Our Ideal Candidate
  • Personal authority, integrity and ethics;
  • Independence, robustness and resilience;
  • Working independently with minimal guidance whenever necessary
  • Multitasking under pressure whilst remaining calm and professional at all times
  • A flexible approach to work and able to work overtime as required
  • Good communication skills with strong command of English
  • Comfortable dealing with senior management across different countries and cultures
  • Reliable, discreet and diplomatic
  • Well-organized and disciplined approach to work
  • Strong knowledge in using Microsoft Software (Word, Excel, PowerPoint)
  • Enjoy working in a challenging, fast paced environment
  • Able to multi-task and manage numerous deliverables effectively
  • Good working attitude
Method of Application
Submit your CV and Application on Company Website : Click Here Closing Date : 26 July. 2022
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