Personal Assistant Job in Nairobi, Kenya

Job Title:  Executive Personal Assistant  – Insurance Industry

Reporting To:  Regional Director

Gross Salary:  Competitive

Location:  Nairobi

Our client is the leading pan-African reinsurance company and the largest reinsurer in Africa.

They seek to hire an Executive Personal Assistant who will be responsible for maximizing the Regional Director’s time and promoting a positive Corporate image.

H/She will maintain relationships between the Regional Director and the other members of staff and external clients.

Responsibilities

·          Manage an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and also compiling documents for travel-related meetings

·          Plan, coordinate and ensure the Regional Director’s schedule is followed and respected.

·          Communicate directly, and on behalf of the Regional Director to both internal and external clients when required

·          Prioritize and follow-up on incoming issues or concerns addressed to the Regional Director, including those that are sensitive or confidential and determine appropriate course of action, referral or response

·          Provide a bridge for smooth communication between the Regional Director’s office and internal departments; demonstrating leadership and maintain credibility, trust and support with senior management staff

·          Work closely and effectively with the Regional Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately

·          Provide leadership to build to build relations crucial to the success of the regional office and the organisation at large.

·          Complete critical aspects of deliverables that may facilitate the Regional Director’s ability to effectively lead the Regional Office successfully

·          Prioritize conflicting needs; handle matters expeditiously, proactively and follow-through on projects/assignments to successful completion, some with deadline pressures

Qualifications

·          Bachelor’s degree in Business Administration or equivalent degree with a recognised institution

·          Minimum of 3 years experience in a similar role

·          Experience in a re/insurance company will be an added advantage

·          MUST be fluent in English language

·          In-depth secretarial and office management skills; practices and laws as applicable

·          Excellent communication and presentation skills as well as proven writing skill

·          Excellent reporting skills

·          Ability to handle sensitive information with the highest degree of integrity and confidentiality

·          Fluent in Microsoft Office programs (Word, PowerPoint, Excel and Outlook)

·          Ability to prioritize and multitask seamlessly

·          Excellent attention to detail

·          Good interpersonal skills with ability to quickly build good and sustainable relationship with stakeholders, including staff, external partners and others

·          Problem-solving ability with strong decision-making capability

·          Adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

How to Apply

Please only send your CV quoting the job title in the email subject (Executive Personal Assistant – Insurance Industry) to [email protected] before 11th August 2020.

Kindly indicate current/last salary on your CV.

N.B: We do not charge any fee for receiving your CV or for interviewing.

Only applicants meeting the strict criteria outlined above will be contacted.

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