Personal Assistant / Receptionist Job in Nairobi, Kenya

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Our Client is one of the leading oil and gas companies in the region, they are looking at adding to their pool of competent staffing a  Personal Assistant / Receptionist .

The successful candidate will provide general office support with a variety of clerical activities and related tasks.

She/He will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Location:  Nairobi

Responsibilities:

·          Acting as a first point of contact: dealing with correspondence and phone calls

·          Taking and retrieving messages for various personnel

·          Managing diaries and organising meetings and appointments, and controlling access to the Managing Director

·          Booking and arranging travel, transport and accommodation

·          Organising events and conferences when required

·          Reminding the Managing Director of important tasks and deadlines

·          Typing, compiling and preparing reports, presentations and correspondence

·          Managing databases and filing systems

·          Implementing and maintaining procedures/administrative systems

·          Liaising with staff, suppliers and clients

·          Collating and filing expenses

·          Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information

·          Assists in the ordering, receiving, stocking and distribution of office supplies.

·          Coordinates the pick-up and delivery of mails

·          Assists with other related clerical duties such as photocopying, faxing, filing and collating.

·          Coordinate and manage minutes and action lists from meetings

·          Coordinate and arrange company functions/exhibitions

Qualification & Experience

·          Degree in Office management, Secretarial Studies, Business Administration or related field of study

·          At least 3 years continuous experience as a personal assistant/receptionist

Key Skills:

·          Advanced Microsoft Office Skills

·          Must exhibit good emotional intelligence

·          Discretion and trustworthiness

·          Flexibility and adaptability

·          Good oral and written communication skills

·          Organisational skills and the ability to multitask

·          The ability to be proactive and take the initiative

·          Attention to detail

·          Tact and diplomacy

·          Communication skills

How to Apply

Qualified and interested applicants should send their detailed CV, indicating their current and expected salaries to [email protected] not later than 5pm on 7th May 2021.

Only shortlisted candidates will be contacted.

“Our client embraces equal opportunity for all”.

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