Receptionist/Personal Assistant Job


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Receptionist/Personal Assistant , MW & Company Advocates.
MW & Company Advocates is looking for a receptionist/personal assistant to support the firm’s partners in drafting letters, dispatching, and receiving documents and setting up meetings. The primary goal of this position is to ensure proper management of all front office support matters in the firm and offering optimum support to the partners.
Location: Nairobi, Kenya
Reports to: Partners
Duties & Responsibilities:
  • Receptionist/front office management which includes manning the front office, welcoming and attending to clients, communication to visitors e.t.c;
  • Personal support/assistance to the partners;
  • Office administration which will include ensuring the office is secure, clean, and orderly;
  • Assisting the partners with the procurement of various firm goods and services from vendors and suppliers;
  • Be the face of the firm. Ensure you are decent and smart always;
  • Manage the main switchboard at all times in addition to handling all the calls professionally;
  • Ensure all visitors that access the offices are well identified by wearing the Visitor’s tag &/or the reflector jacket for all contractors for ease of identification;
  • Answer all telephone calls referring them to the relevant persons including sending them an email if they are out of office;
  • Receive, send and sort letters/parcels and distribute them appropriately; and
  • Any other duties as directed by partners;
Requirements:
  • At least 2 years work experience as a Receptionist/Personal Assistant in a similar role in a law firm;
  • Leadership skills;
  • Diploma in Front Office Operations or related field;
  • Excellent interpersonal and communication skills;
  • Must be Computer literate;
  • Fluent in both English and Swahili; and
  • Ability to work well under minimal supervision.
How To Apply
If you fit in the criteria, please send your application letter, resume and testimonials to [email protected] addressing your application to the Human Resource Partner. Please ensure that your application is sent on or before 11th December 2021.
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