Secretary Job in Kenya

Our client in the real estate industry is looking to recruit a Secretary to join their dedicated team.

o     Typing and responding to emails and any enquiries and making use of email system (Outlook)
o     Company administration

o     Managing service providers (internet, office-cleaning etc.)
o     Co-coordinating car usage
o     Develop and implement simple office procedures
o     Creating and maintaining an orderly environment in the Head Office to facilitate productivity
o     Ability to multitask
o     Greet customers and direct them to the appropriate departments or individuals.
o     Maintain general company record systems and filing systems.
o     Organise, paperwork and scan it for digitalization
o     Keep and maintain office diary and follow appointments as diarized.
o     Arrange meeting room and conference facilities Schedule also attend meetings, create agendas and take minutes
o     Order and maintain stationery and equipment
o     Use content management system (CMS) to maintain and update website
o     Arrange in-house and external events.

o     Preparing completion documents for customers who have completed plot payment for the purposes of Title processing.
o     Alert customers when their documents are ready for collection
o     Present Titles and relevant documents to clients.
o     Send weekly messages to clients via advantas
o     Screen documents and set up conference calls and take messages
o     A distinction in Secretarial Studies (KNEC) certificate preferred.
o     Events organization skills/project management.
o     Minimum of 2 years’ clerical experience in a busy environment preferably in real estate.
o     Excellent organization and diarizing skills
o     Ability to write business letters and documentation in good business English.
o     Knowledge of specific software programs, including Word, Excel, Adobe Acrobat etc
o     Experience maintaining and prioritizing a manager’s calendar
o     Exceptional verbal communication skills

How to Apply
If qualified kindly send your CV to   clearly indicating “Secretary” on the subject line
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