Update and keep all training records for the school and provide office support services and administer the technical training library for efficient running of training programmes         

Principal Accountabilities (Responsibility)

• Type and reproduce training notes, examination and course reports for efficient running of the training programmes.
• Process training certificates for all trainings done
• Maintain an accurate record of course participants in compliance with the KCAA and Kenya airways requirements
• Keep a filing system for all course reports, trainee certificates and office correspondences and documents for ease of retrieval
• Ensure availability of office and training supplies for efficient and effective office and training operation.
• Keep an accurate and updated catalogue of library textbooks and manuals.
• Perform library documents / data amendments.
• Communicate to business customers, staff and other stake holders for effective public relations and customer relations.
• Handle and attend to customers enquiries for efficient and effective office and training operations.

Job Requirements

Qualification (Minimum) 

• KCSE certificate – aggregate grade C+ with C+ in English.
• Diploma in secretarial/office administration.
• Computer literate and able to use word processing and spreadsheets
• Programs- preferably ms-windows, ms- word and ms- excel Office Management III Or Office Administration & Management III
• Secretarial Duties Office Practice Shorthand III (100 wpm)

Years of Experience (Minimum) 

• Demonstrated work experience as a Personal Secretary or comparable position in the Public Service or private institution for a minimum period of three (3) years