Administrative Officer Job

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Administration Officer , Embassy of Ireland, Nairobi.
The Embassy of Ireland, Nairobi is seeking a highly motivated, enthusiastic and hardworking person with excellent communication and interpersonal skills to fill a full-time Administrative Officer position.
Roles and Responsibilities:
The precise range of duties will vary over time according to the needs of the Embassy, but will include the following:
Essential Requirements candidates must be able to demonstrate:
  • Diploma/University degree in Business Administration, or similar from a reputable institution.
  • Fluent written and oral knowledge of English and Kiswahili.
  • Candidates must have previous professional experience in a similar role;
  • The candidate must demonstrate using work based examples of providing excellent interpersonal skills, being persuasive, working in a team but also dealing effectively with people in external organisations;
  • The candidate must have proven ability to build relationships and maintain a network of contacts across academic, funding agency, industry and public-sector communities;
  • The candidate must provide evidence of flexibility, efficiency and effectiveness showing strong organizational skills, attention to detail, able to work under pressure and to manage multiple tasks;
  • The candidate should provide examples of being solutions-oriented, and committed to delivering results, including by adapting approach if necessary;
  • The candidate must demonstrate using examples, their working knowledge of Microsoft Office Suite (Outlook, Word, Excel);
  • All applicants must have a permanent legal right to reside and work in Kenya.
Desirable Skills and Experience:
  • A good understanding of the role of the Department of Foreign Affairs and the Embassy;
  • The successful applicant will work alongside other local employees of the Embassy, and will report directly to the diplomatic staff in the Mission. Previous experience in a diplomatic mission is desirable, but not essential.
Terms and conditions of employment:
  • The successful candidates will be hired on an initial 2 year contract and will be based at Embassy Nairobi.
  • Monday to Friday, 40 hours per week, with standard office hours from 8am to 4pm
  • Annual Leave entitlement 21 days per annum.
  • Salaries are paid direct to a bank account, therefore, the successful candidate must have a bank account.
How to apply
The Job Description and Application Form for this position are available on our website.
Completed application forms should be sent via e-mail only to [email protected] the subject line Administration Officer Vacancy.
Applications must be received before 17:00 hrs. (Local time) on 07/04/2022
(Depending on response rates the deadline may be extended). Please note that only short listed applicants will be contacted.
Selection Process:
Depending on the number of applications received, a short-listing of candidates to be called for a competency-based interview may be undertaken based on the Essential/Key Requirements above. A written assessment will also be part of the recruitment process.
It is planned that interviews will be held the week commencing 11th April.
General Data Protection Regulation:
All personal information received will be kept in line with GDPR guidelines.
Security Clearance for Local Staff
Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.
Please note that canvassing will disqualify applicants.
The Embassy of Ireland Nairobi is committed to a policy of Equal Opportunity
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