Overall purpose of the role:
The post-holder will provide day to day management, technical support and oversight of the Fair Recycling Project activities in Nairobi. The Danish Refugee Council (DRC) is the lead agency to implement this project with Mr. Green Africa (MGA) and Unilever, and the PM will be responsible for coordinating the project across the consortium members. The Project Manager shall help to develop and standardize, to the extent possible, systems and procedures, and to ensure cross-functional learning among consortium members, and provide effective backstopping for project team members when circumstances require it. S/he will be responsible for identifying and securing new sources of funding for expansion (inc. donor management) and act as the main point of contact for DMDP Secretariat in consultation with the HoP and directly supervise project staff in coordination with DRC Urban Area Manager.
R1: Project Management, Development, Monitoring and Evaluation:
- Ensure the project is implemented in ways responsive to the beneficiary communities, donor compliance procedures and vision/mission of each of the partner organizations. This includes working closely with consortium members, local government, partner organizations and companies, and community structures to successfully implement and strengthen local capacity.
- Ensure that the project has appropriate monitoring, evaluation, accountability and learning systems established (including impact evaluation), and that the project documentation is comprehensive (electronic and hard copy).
- Ensure project activities are delivered according to the agreed project proposal and implementation plan. (i.e. all activities and deliverables are completed within the agreed timeframe and budget, reports are submitted as per the agreed schedule and formats are fulfilled as specified in signed agreements).
- Regularly update periodic work plans with the project team and ensure this is used by the whole project team and monitor project activity implementation.
- Ensure community participatory planning and targeting in line with project design and needs, and following donor compliance procedures.
- Provide on-site support through frequent visits to all project sites.
- Engage with the various technical staff from DRC, MGA and Unilever to facilitate support to the team.
- Serves as the primary contact with respect to project implementation for the donor
R2: Training & Capacity development
- Identify training needs of team and explore options for meeting them.
- Provide continuous technical support and mentorship for Project Officers, Project Assistants, Community Mobilisers, MEAL Officer in the project to develop their professional and technical competencies.
- Participate in all relevant trainings offered by all project partners and/or externally to become technically equipped for project implementation and monitoring.
- Ensure that minimum standards for project management and accountability are met.
R3: Coordination & Partnership:
- Coordinates the day to day implementation of the project and ensuring effective integration among the consortium members.
- Ensure proper communication mechanisms are in place to ensure effective and timely communication between project staff and the consortium members and management.
- Participate in regular external stakeholder meetings, and maintain external relations with the relevant government agencies, and relevant actors across the project areas
- Ensure there is a system for networking and communication with relevant local government line departments, RAS, UNHCR, relevant actors, and community representation in the project areas
- Promote collaboration and synergy between the consortium member project activities and similar projects, businesses and activities in the project areas
- Promote a positive profile of the project and good understanding among other actors and communities about the project.
- Develop and maintain strong working relationships with all stakeholders
- Represent the project at interagency coordination meetings as well as other key stakeholder forums related to the sector.
R4: Budget Management:
- The post holder will oversee the Fair Recycling project budget responsible for budget monitoring, cash forecasting and BFU reviews while working closely with DRC, MGA and Unilever. Will oversee the project budget in order to maintain project expenditure within budget parameters, ensuring adherence to DRC financial procedures and DMDP/DANIDA requirements.
- Track budget spending and ensure timely reviews of financial transactions and budget utilization every month.
- Support team members to utilize financial planning tools, such as spending plans, procurement plans, and work-plans based on activities and budgets.
- Work closely with the respective Area Programme and the Country Office team in budget drafting and revision processes as per identified/prioritized needs of the project.
R5: Staff Management:
- Directly lead, manage and motivate the Project Officers and MEAL Officer. Ensure that they have clear objectives and receive regular supervision and reviews. Develop a plan, and oversee management, of all project staff.
- Ensure appropriate participation of staff in project management, day to day implementation and decision making, and escalating issues to the Project Steering Committee.
- Ensure project staff members attend and participate in weekly and monthly office management meetings as per schedule
- Ensure timely recruitment of highly competent project staffs.
- Monitor and provide objective feedback related to staff performance, including objective-setting, probation & performance evaluations to promote growth and development.
Experience and technical competencies:
- At least 8 years of experience working in multi-donor-funded and multi- projects or programmes, 4 years of which in managing recycling and/or environmental projects or programmes
- Experience working with and implementing projects using the Human-Centered Design approach.
- Experience working in private sector enterprises and/or implementing livelihoods/self-reliance, protection and advocacy interventions within commercial cooperation
- Experience in capacity-building staff, and in convening and facilitating trainings and workshops
- Excellent analytical and report-writing skills
- Demonstrates a good understanding of Project Cycle Management
- Has excellent communication (spoken and written) and presentation skills
- Good planning and organizational skills coupled with problem-solving ability
- Experience with remote management of staff
- Possess a good level of conflict management skills
- Possess a sense of cultural awareness, sensitivity and respect for diversity
- Strong organizational, team spirit and team work skills
- Knowledge of the key issues and current trends in refugee affairs
- Master’s in International Development, Entrepreneurship, Business Administration, Environmental Sciences or other relevant fields, or Bachelors with relevant work experience.
DRC’s Core competencies:
- Striving for excellence: you focus on reaching results while ensuring an efficient process.
- Collaborating: you involve relevant parties and encourage feedback.
- Taking the lead: you take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: you act in line with our vision and values.
Contract duration: 1 year. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Availability: October 2021
Duty station: Nairobi (Eastleigh)
Internal: DRC, MGA and Unilever
External: County and national government line ministries, UNHCR, RAS, relevant Government departments, County Steering Committee/s, Relevant Inter-agency Working Groups, Project Donor and Danish Embassy in Kenya
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework ( http://www.drc.dk/HAF.4265.0.html )
DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates and those from minority groups are strongly encouraged to apply.
DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport
Danish Refugee Council does not charge any kind of fee at any stage of the recruitment process nor does it use recruitment agents.
How to Apply
Application Process Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications should be sent no later than 15th September 2021.