Administration Assistant NGO Kenyan Jobs

Administration Assistant Job, Latest Administration Jobs,

Position: Administration Assistant,

Department: Operations,

Job Description

The jobholder will support the implementation of processes and practices across the organization. The specific duties of an Adminstrative Assistant include provision of front-desk service and telecommunication services.


The operations department is committed to implementing and maintaining the highest standards of efficiency and integrity in daily administration, logistics, procurement, asset management and IT for all field offices.

Essential Job Responsibilities


  • Assist in filing of Administration data and reports.
  • Assist in facilitation of monthly staff trainings/meetings.
  • Arrange for local staff travels as needed including bookings, transport etc.
  • Support the inventory management of supplies.


  • Receiving calls and directing them appropriately.
  • Monitoring of all visitors to the office; assistance to visitors by providing directions and accurate information related to CFK.
  • Operation and management of the telephone switchboard in accordance with appropriate protocol Including weekly check and test of all lines.
  • Management and planning of the front desk coverage.
  • Receive and sort deliveries.

Physical Resource Coordination

  • Liaise with the Office Assistant and cleaners to ensure that cleaning of the office is up to date.
  • Assist in bookings for Conference Facilities.
  • Maintenance of recording information in the system, solution of minor technical problems and reporting to telephone service provider for regular maintenance and repair.


  • At least a Diploma in Operations Management, Business Administration or an equivalent
  • A minimum of 2 years’ experience in front desk operations, administration, logistics or related area is required.


  • Knowledge Management and Learning; Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired
  • Development and Operational Effectiveness; Ability to perform a variety of standard tasks related to front desk service, telephone communications service and updating of staff information, Good knowledge of administrative rules and regulations and Good IT background.
  • Leadership and Self-Management; Focuses on result for the client and responds positively to feedback, consistently approaches work with energy and a positive, constructive attitude, Remains calm, in control and good humored even under pressure.

How to Apply

Send a cover letter and resume with reference ADMINISTRATION ASSISTANT to [email protected] on or before 28th February 2021.   

N.B: Would you like us to consider you for a job opening? Boost your job search. .  It's FREE
Partagez et envoyez cette annonce à vos amis !
Sanergy is an award-winning social enterprise that employs the circular economy approach to treat and convert all forms of urban waste into organic fertilizer and insect-based animal protein. Sanergy manufactures…
Latest Driver Jobs, SOS Children’s Villages Kenya is an affiliate of SOS CV- International whose mission is to build families for children in need, help them shape their own futures…
Radiologist Job, Latest Medical Jobs, The County Public Service Board wishes to recruit competent and qualified persons to fill in the following positions; RADIOLOGIST (CONSULTANT) – JOB GROUP ‘P’ (1…
RECRUITMENT OF AN ACCOUNTANT Our client, a medium sized company based in Nairobi that is in real estate sector is looking for an  accountant   who can run a wholly…
Cleaner Job, Latest Jobs, Location: Nairobi, Starting date: Immediately, Who are we? Kilimall is Kenya’s largest online shopping mall. It was launched in July 2014 with the  mission of becoming…
Africa Regional Office (AfRO) Team Manager Job, Latest NGO Jobs, Nairobi/Dakar/Johannesburg Competitive rates of pay Do you want to help make the world a better place with your ability to…
Job Title:  Fulfillment Representative Location:  Kenya, Kenya Department:  Commercial Type:  Contracted Min. Experience:  Entry Level   Job Description Twiga is a supplier of Fresh Fruit and Vegetables (FFV) and FMCG…
Supply Chain Management Officer Job, Current Supply Chain Jobs, Latest Procurement Jobs, JOB TITLE: Supply Chain Management Officer DEPARTMENT/DIVISION/UNIT: Supply Chain Management GRADE/LEVEL: PCF 7 IMMEDIATE SUPERVISOR: Assistant Manager, Supply…
Administration Assistant Job, Latest Administration Jobs, JOB ADVERTISEMENT Position: Administration Assistant Department: Operations About CFK: Established in 2001, Carolina for Kibera (CFK) works in partnership with communities to fight extreme…