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- Company: Aga Khan University Hospital
- Location: Kenya
- State: Nairobi
- Job type: Full-Time
- Job category: - Administrative/Secretarial Jobs in KenyaAga Khan University Hospital Jobs in Kenya
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Job Description
Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University’s Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Hospital, Nairobi is to be the premier, tertiary, teaching and referral health care facility in sub-Saharan Africa. ​For over fifty years, Aga Khan University Hospital, Nairobi (AKUH) has been taking care of families in East Africa. As a private, not-for-profit hospital, we strive to provide access to quality healthcare to all who need it. At AKUH, patients are our first priority. Our team of medical professionals, faculty and staff are here to provide you and your loved ones with the highest standards of healthcare. We are committed to working together to ensure that you and your family receive outstanding medical services, first-rate facilities and compassionate care. The Aga Khan University Hospital, Nairobi has set the standard for comprehensive healthcare and modern medical education in East Africa. Our dedicated staff, advanced facilities and state-of-the-art technologies have earned the hospital great reputation as a leading medical institution and teaching hospital in the region, and beyond. Patients benefit from our unique team-based approach to car​e, which enables you to benefit from the diverse expertise of our entire team of medical professionals. As the teaching hospital for Aga Khan University’s Medical College and School of Nursing and Midwifery, we practice an evidence-based approach to medicine, driven by the cutting-edge research conducted by our experienced faculty members. Our approach to care is guided by our core principles of Quality, Access, Impact and Relevance.​
Job Purpose:
The Executive Assistant is responsible for providing executive secretarial support to the Provost and facilitating key administrative aspects of the Provost’s role. This includes planning and coordinating the Provost’s calendar, arranging all meetings, as well as facilitating these meetings when need be. She/he is responsible for day-to-day communications and oversees communications between the Provost and internal staff of the University and from time to time, external contacts. The Executive Assistant will also coordinate all travel, accommodation and transport arrangements for the Provost.
Responsibilities :
- Organizing meetings chaired by the Provost – sending out notices and other related meeting documents.
- Managing internal and external communications in and out of the Provost’s office.
- Take initiative, where appropriate, to respond to e-mails that need not involve the Provost, but in consultation and under the guidance of the Provost.
- Ensures clear communication from the Provost to other university officers to ensure coordinated and responsive operation of the university
- Responsible for coordinating all travel and accommodation logistics, both locally and international, for the Provost while working closely with the procurement department or AKU approved travel representatives.
- Prepare trip files and ensure all documents related to the trip are filed.
- Create and maintain all files in the Provost’s office, in soft copy and hard copy.
- Effectively plan and schedule appointments in the Provost’s calendar, while ensuring important appointments/engagements are not missed out.
- Prepare a daily program folder containing documents related to meetings taking place on each day.
- Coordinate meetings and events that involve the Provost or other senior administrators
Qualifications and Skill required:
- Bachelor’s Degree (Business/Office Administration, Management, Communications, or equivalent)
- Diploma in secretarial studies is an asset
- Computer literacy is mandatory with experience of applicable software programs
- At least 5 years work experience, preferably in a senior secretarial role in an institution of higher education
- Experience with executive, administrative, and high-level communication
- Exposure to Corporate Communications
- Evidence of strong executive knowledge, including the ability to maintain absolute discretion and strictest confidentiality
- Experience working in international settings, especially in developing countries, with individuals from a variety of backgrounds
- Demonstrated success in managing and working with people in complex organizations
- Excellence in written and verbal communications in English
- Ability to manage multiple tasks in a fast-paced and challenging environment
- Excellent interpersonal skills and ability to work as a member of a team
- Ability to prioritize and organize work
- Ability to work long hours with minimal supervision, has initiative and is proactive
